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Important: If more than one person uses the same computer, Outlook profiles don’t offer as much privacy as separate user accounts in the Mac OS.

When you open Outlook, it always uses the default profile. The Outlook Profile Manager (previously called the Microsoft Database Utility) is installed as part of your Office installation, and it allows you to create new profiles, edit or delete profiles, and set your default profile. Note: In Outlook 2011 for Mac, profiles were called identities. A profile is associated with and stores a set of email messages, contacts, tasks, calendars, account settings, Scrapbook clips, and more.

You can only switch between profiles in Outlook profile manager.If you use Outlook 2016 for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles. Note: it is not possible to configure Outlook 2016 for Mac to prompt for a profile to be used during startup. You must restart Outlook for the changes to take effect. To switch between the profiles, click on the profile you wish to use > Action > Set as Default.To delete a profile, click the profile that you want to remove to select it and then click on Delete icon.To rename a profile, double-click on the profile and then type in the new name.To create a new profile, click on Add icon.You can perform the following actions in Outlook Profile manager: Expand folders Contents > SharedSupport > Open Outlook Profile Manager.In the Applications window, press Control key and click Microsoft Outlook, then Show Package Contents.